Sales of Petrol and diesel are recorded through the number readings of pump machines. Both credit and cash diesel/petrol sales are indicated by this machine readings. The credit and credit card sales of diesel and petrol are to be recorded sepeartely by giving the customer or credit card details, item - diesel or petrol and quantity. At the end of day this credit sales is totalled and subtracted from the total sales as indicated by machine readings to give cash diesel/petrol sales.
You can enter the cash, credit or credit card sale of oil and other items from the menu Sales Bill
under main menu Inventory Control.
Here you can enter all types of sales for oil and other items. You can not enter sales of Petrol and Diesel here. The invoices related to petrol and diesel sales are created automatically by the program. An extension of this is provided in the menu Petrol Pump
in the same windows where other functions of petrol pumps are organised. These functions are organised here so that they could be easily handled by less skilled staff of petrol pump. Here are the details of the six tabs or command available in menu : Petrol Pump
1. Petrol / Diesel Pumps Readings
Here you define the pump as diesel OR petrol and record daily machine reading for each pump seperately. On the basis of these readings total qty. of each of Diesel and Petrol is calcualted at the time of closing of the day.
2. Oil / Other Sales (Cash or Credit)
This is extension of menu Sales Bill
under main menu Inventory Control
provided in the menu Petrol Pump.
So It can be considered an additional entry point for non-accounting staff. Here only an cash, credit or credit card sales entry for oil / other items can be made, it not be edited or reviewed here. You can instead review it in menu Sales Bill where this entry is automatically inserted by the program. This entry point can be used even by petrol pump attendants with minimum computer skills. At the time of closing of day all entries can be reviewed by an accountant in sales book and journal for the day which are prepared automatically.
This entry is posted in inventory and acounts as it is saved and the results of oil sales are uptodate.
3. Petrol / Diesel (Only) Credit / CC Sales
This is the only place in the program where credit and credit card sales of Petrol and diesel can be recorded. Cash sales of petrol and diesel can are only recorded by the machine readings. However, you can print bills for cash sales as per requirements in menu Print Petrol Diesel Bill
under the main menu Petrol Pump.
Total of these entries make up indivisual Petrol and diesel Credit sales for the day. This is subtracted from the total sales as calculated from machine readings to give the total cash sales of Diesel and Petrol.
This entry is posted in inventory and acounts as it is saved. However this reflects only the credit part of petrol and diesel sales and a cash sales entry for the day for diesel and petrol is made by the program when the day is closed.
4. Post Fuel Sales (Day Closing)
The closing of day records the day sales for petrol and diesel and closes the day in accounts. Now the accounts and inventory become uptodate. The total cash at the end of the day is calculated and the cash sales is posted. An invoice for cash fuel sales is created automatically when you post the fuel sales for the day.
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